Privacy Policy

Last Updated: October 1, 2026

YMCA Camp Benson (“Camp Benson,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide when using our website, campbenson.org.

This Privacy Policy explains what information we collect, how we use and protect it, and the choices available to you when you interact with our website.

Information We Collect

We may collect personal information that you voluntarily provide through forms on our website, including our Contact Us form, Contact Your Camper form, mailing list signup, and scholarship application.

Depending on the form you submit, this information may include:

Name
Email address
Phone number
Mailing address
Comments, questions, or messages
Camper name and date of birth
Emergency contact information
Household size and related household information
Financial information and supporting financial documents submitted as part of a scholarship application
Communication or marketing preferences and consent

Information submitted through our website forms is processed using Gravity Forms. Form submissions may be stored within our website and emailed to appropriate Camp Benson staff members.

How We Use Your Information

We may use information collected through our website to:

Respond to questions, requests, and inquiries
Communicate with parents, guardians, campers, and families
Process and review scholarship or financial-assistance applications
Send information or updates to individuals who have joined our mailing list
Send text messages when an individual has provided consent to receive them
Maintain appropriate records of inquiries and applications
Operate, maintain, secure, and improve our website
Understand how visitors interact with our website

We use personal information only for purposes reasonably related to why it was provided and for the operation of Camp Benson.

Mailing List and Communications

Visitors may voluntarily provide their contact information to join our mailing list or receive communications from Camp Benson.

Where applicable, our forms may include consent options for email or text-message communications. We use the contact information provided for these communications in accordance with the preferences and consent you provide.

You may ask us to stop sending marketing communications at any time by following any unsubscribe instructions provided with the communication or by contacting us.

Scholarship Applications

Our website allows parents and guardians to submit applications for scholarships or financial assistance. These applications may request additional information necessary to evaluate eligibility, including household information, camper information, and applicable financial documentation.

Because this information may be sensitive, it is used only as reasonably necessary to review and administer scholarship or financial-assistance requests and for related administrative purposes.

Please do not submit financial or other sensitive information through general-purpose forms, such as our Contact Us form, unless specifically requested.

Children’s Privacy

Camp Benson provides programs and services for children; however, our website and its forms are intended to be used by parents, guardians, and other adults.

As part of a scholarship application or other camp-related request, a parent or guardian may provide information about a child, such as the child’s name and date of birth. We collect this information from the parent or guardian for purposes such as reviewing scholarship applications and administering camp-related requests.

We do not intend to knowingly collect personal information directly from children under 13 through the public-facing forms on our website without the involvement of a parent or guardian.

If you believe a child has submitted personal information directly to us without appropriate parental or guardian involvement, please contact us so that we can review the information and take appropriate action.

Camp Registration and Camper Accounts

Camp registration and camper accounts are handled through CampInTouch, a third-party service, rather than directly through campbenson.org.

When you follow a link from our website to CampInTouch, the information you provide is subject to the privacy practices and terms of that third-party service. We encourage parents and guardians to review those policies before submitting personal information.

Camp Benson’s website does not directly process or store payment card information.

Analytics and Website Usage Information

We use analytics and website-performance tools to help us understand how visitors use our website and improve its functionality. These services may automatically collect certain technical and usage information, such as browser type, device information, pages visited, referring pages, approximate geographic information, and interactions with the website.

Our website uses or may use:

Google Analytics (GA4) to measure website traffic and usage
Google Tag Manager to manage website tags and analytics technologies
Microsoft Clarity to better understand how visitors interact with our website

These third-party services may use cookies or similar technologies to collect information in accordance with their own privacy policies.

Cookies and Similar Technologies

Our website and the third-party analytics services we use may place cookies or use similar technologies in your browser. Cookies are small files that help websites function, remember information, measure website usage, or understand visitor interactions.

Although Camp Benson does not use cookies for its own advertising purposes, services such as Google Analytics and Microsoft Clarity may use cookies or similar technologies as part of their functionality.

You can control or delete cookies through your browser settings. Disabling certain cookies may affect how some website features function.

Third-Party Content and Services

Our website may contain or embed content provided by third parties, including:

Google Maps
YouTube
CampInTouch

When you interact with embedded content or follow links to third-party websites, those providers may collect information about your interaction according to their own privacy policies.

Camp Benson does not control the privacy practices of third-party websites and services. We encourage you to review their privacy policies before providing personal information.

Photos and Camp Galleries

Our website may display photographs from Camp Benson programs, activities, and camp weeks.

The publication and use of camper photographs may be governed by permissions or releases obtained separately as part of camp registration or other Camp Benson processes. The public website does not provide a form for visitors to upload photographs directly to these galleries.

If you have a question or concern regarding a photograph displayed on our website, please contact us.

How We Share Information

Camp Benson does not sell or rent personal information collected through this website.

We may share information with authorized Camp Benson or YMCA staff members who need it to respond to requests, administer programs, review applications, or perform other appropriate organizational functions.

Information may also be processed by service providers that help us operate our website and services, such as website hosting, form-processing, analytics, and registration providers.

We may also disclose information when required by law or when reasonably necessary to protect the rights, safety, or security of Camp Benson, our visitors, campers, or others.

Data Security

We take reasonable administrative and technical measures to protect information submitted through our website from unauthorized access, disclosure, alteration, or destruction.

However, no method of transmitting or storing information online can be guaranteed to be completely secure. Visitors should use care when submitting personal or sensitive information online.

Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, maintain appropriate organizational records, comply with applicable legal obligations, and resolve disputes.

Retention periods may vary depending on the type of information and the reason it was collected.

Your Choices and Requests

You may contact us if you would like to:

Ask what personal information you have provided to us
Request that inaccurate information be corrected
Request deletion of information, where appropriate
Change your communication preferences
Withdraw consent for optional communications
Ask questions about how your information is handled

Certain information may need to be retained when required for legal, administrative, or recordkeeping purposes.

Links to Other Websites

Our website may contain links to websites operated by other organizations. Once you leave campbenson.org, the privacy practices of the third-party website will apply.

Camp Benson is not responsible for the privacy practices or content of third-party websites.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes to our website, services, technology, or privacy practices.

When we make changes, we will update the “Last Updated” date at the top of this page. We encourage visitors to review this policy periodically.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the personal information you have provided through our website, please contact:

YMCA Camp Benson
16355 Scenic Palisades Rd.
Mount Carroll, IL

Email: mlarson@srfymca.org
Contact Form: campbenson.org/contact-us/